Inventory shows the stock of one location at a time. The selector next to the search box says which. Every number on the page is that location's number, and every change you make from the page is written to that location.
Switching the selector re-reads the page for the new store. It is also remembered, so the register and the product form use the same location until you change it back.
The four counters
Across the top:
| Counter | What it counts |
|---|---|
| Total Products | The server's product count matching the current view. |
| Low | Products with 1 to 20 on hand. |
| Out of Stock | Products with zero or less. |
| Inventory Value | Quantity × cost, added up. It uses average cost where there is one, otherwise the product's cost, otherwise its selling price. |
Low, Out of Stock and Inventory Value use the loaded rows, at most 200 matches. Total Products can be larger because it uses the server's count. Read the partial-result notice before treating a figure as a store-wide total — see Working with more than 200 products.
Reading the table
Product, SKU, Location, Quantity, Reorder Pt, Status. Every column header sorts; click again to reverse it.
The Quantity figure is coloured: red at zero or below, amber at or under the reorder point, plain otherwise. The Status badge says the same thing in words:
- Out of Stock — zero or less
- Low — 1 to 20
- In Stock — 21 to 199
- Overstock — 200 or more
Reorder Pt reads 20 on every row. It is a fixed number built into the app, not something you set, and it is the same for a case of water and a display cabinet. Read it as "the line where the app starts colouring things amber", not as a reorder point you chose.
Stock can go below zero. The register does not stop a sale when the count runs out, so a busy item can show a negative number. That is a signal to count the shelf, not a system error.
The search box queries the catalog while online. Type a name or code to find products beyond the first browse list, then narrow the query if more than 200 match. Clear the search before count or reorder tools that require the broader view.
Export
Export downloads a CSV named for today's date, with the columns Product Name, SKU, Location, Quantity, Reorder Point, Status and Unit Price.
It writes out the rows currently in the list — after your search filter, and only from the loaded 200. It is a good way to get a filtered list into a spreadsheet. It is not a complete stock report, and it should not be used as one.
Where to go next
- Correct a number: Set, adjust or count a quantity.
- Find out who changed one: See who changed a quantity.
- Move stock to another store: Move stock to another store.
- See what is running out: See what to reorder.